This Privacy Policy explains how Proposals and More (“we,” “us,” or “our”), a brand operated by VGA Technologies Inc., collects, uses, discloses, and safeguards information when you visit our website at proposalsandmore.com or engage our services. We are committed to protecting your privacy and being transparent about our data practices.
Operating entity: Proposals and More is a wholly-owned subsidiary brand of VGA Technologies Inc. References to “we,” “us,” or “our” throughout this Policy mean VGA Technologies Inc. operating under the Proposals and More brand.
1. Information we collect
Information you provide directly:
- Name, business email, phone number, company name, role
- RFP documents and supporting materials you upload to us
- Payment details processed by Stripe (we never store full card data)
- Calendar booking information processed by Cal.com
- Communications and feedback you send us
Information collected automatically:
- Device and browser data (user agent, screen resolution, language)
- IP address and approximate geographic location
- Pages visited, clicks, time on page, referral source
- Cookies and similar tracking technologies (see Cookie Notice below)
2. How we use information
- To deliver, maintain, and improve our proposal services
- To process payments, schedule meetings, and fulfill engagements
- To respond to inquiries and provide customer support
- To send transactional emails (receipts, intake confirmations, deliverable notifications)
- To send marketing emails about our services (only with your consent; you can unsubscribe at any time)
- To detect, prevent, and respond to fraud, abuse, or security risks
- To comply with legal obligations
3. Legal basis (EU/UK residents)
For users in the European Economic Area, United Kingdom, or other jurisdictions with similar laws, we process personal data based on: (a) performance of a contract; (b) our legitimate interests in operating and improving our business; (c) your consent (which you can withdraw); and (d) compliance with legal obligations.
4. Sharing of information
We share information only with:
- Service providers that help us operate the business (Stripe for payments, Cal.com for scheduling, Resend for transactional email, Vercel for hosting, Supabase or similar for database). These providers are bound by their own privacy and security commitments.
- Authorized members of our delivery team (which may include offshore proposal analysts) under written confidentiality agreements.
- Authorities when required by law, subpoena, or to protect rights, property, or safety.
- An acquirer or successor in a merger, acquisition, or sale of substantially all assets, subject to a comparable privacy commitment.
We do not sell or rent personal data.
5. Data retention
We retain personal data and engagement materials only as long as necessary for the purposes described above, including legal, accounting, and audit obligations. Typical retention: contact data for the active customer relationship plus seven years; engagement deliverables for seven years; raw RFP materials for two years unless you request earlier deletion.
6. Security
We use industry-standard administrative, technical, and physical safeguards including TLS encryption in transit, encryption at rest for stored data, access controls on the principle of least privilege, and regular review of vendor security postures. No method of transmission or storage is 100% secure — we cannot guarantee absolute security but we work hard to maintain a high standard.
7. Your rights
Depending on where you live, you may have the right to:
- Access the personal data we hold about you
- Correct inaccurate data
- Delete data (“right to be forgotten”)
- Restrict or object to processing
- Receive your data in a portable format
- Withdraw consent for marketing communications at any time
- Lodge a complaint with a supervisory authority
To exercise any of these rights, email sales@proposalsandmore.com from the email address associated with your data. We will respond within 30 days.
8. Children
Our Services are not directed to individuals under 18. We do not knowingly collect personal data from minors. If we learn we have collected such data, we will delete it.
9. International transfers
Our service providers are based primarily in the United States. If you access the Services from outside the US, your information may be transferred to, stored, and processed in the US under privacy standards that may differ from those in your country. By using the Services, you consent to such transfer.
10. Cookie notice
We use first-party and third-party cookies for: essential site functionality (e.g., Stripe checkout), analytics (understanding how visitors use the site), and marketing attribution. You can manage cookie preferences in your browser. Disabling essential cookies may impair site functionality.
11. Changes to this Policy
We may update this Policy from time to time. Material changes will be communicated via the website. The “Last updated” date at the top reflects the most recent revision.
12. Contact
Questions about this Privacy Policy or your data? Email sales@proposalsandmore.com.